The Secret to Managing your Time as a Startup Founder

And How to Stay at the Top of Your Game

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Know your strengths and weaknesses as a person and as a CEO.

What things do you like doing best?
What things do you like doing worst?
Which tasks will be delegated to someone else in your company?
Who will take these roles and where will these tasks have an impact on your product or service?
How will you delegate or train others to take over these roles without compromising on product quality or services delivered to customers?

Implement the delegation process into the overall plan

Support them by keeping them accountable for their tasks. Set up a system to track progress and set up checkpoints with concrete milestones for them so they are aware when they should finish their tasks. They need to know what is expected of them before they start working on something. This is especially important for new hires.

Focus doesn’t always mean working harder

It is sometimes important to work smarter, not harder, depending on the situation. Managing multiple projects requires different skills than managing daily operations of a company.

Develop mastery in one area, know everything about what happens there (your expertise)

While it is important to focus on your core area of expertise, you need to know what is happening in other areas of your company. This can be difficult, but it is possible to master several areas at the same time.

Understand what each person does and their role in achieving the vision or strategy (your people)

As a CEO or founder, you need to know who’s on board and what they do for the company. Their roles & responsibilities should be defined so that everyone knows who does what and how their role impacts other areas of your business.

Make time for planning

You will need to plan ahead in order to stay on top of things and make sure that your team is on track with their tasks. Ask yourself: which areas are most important for you and your business right now? Which tasks should be done in the next 3 months? Which tasks should be done in the next 3 weeks? Which tasks should be done today? Plan ahead so you can reach your goals!

Make time for learning and development (your personal development)

As CEO or founder, you are responsible for making sure that everyone is growing as a professional and career-wise. Make sure that each person has enough room to grow their skillsets, set up meaningful projects where they can try out new things and master new skills.

In conclusion

Being on top of things is not easy, but it is possible if you work hard and plan ahead. If you’re working on too many things at the same time, then rely on your team members to help you out. If you can’t afford to hire staff or freelancers to help out, then find someone who can help you out for free (e.g., friends, family members etc.) until you have enough resources to hire a full time person (or people) to take over the task and allow you to focus on other things that are important for your business.

Founder of Cudy Technologies (, a full-stack EdTech startup helping teachers and students teach and learn better. I am also a mentor and investor.